Finance Assistant

About VIRTUS

VIRTUS Data Centres is the UK’s fastest growing data centre provider which owns, designs, builds and operates the country’s most efficient and flexible data centres.

In May 2023 we announced our plans to expand into continental Europe, with our first data centre due to open in Berlin in 2026, to be quickly followed by two full campuses and expansion into other countries in the pipeline.

Our purpose is to serve humanity by being an active, positive participant in the 4th industrial revolution. When we talk about our purpose, we refer to our customers’ customers; the child playing a computer game, the person watching their favourite movie, booking a medical appointment, a plane ticket, a hotel or doing their online banking; those things can’t be done if we don’t do our job.

Our mission is to consistently exceed the expectations of customers through innovative, high-quality solutions and services. We employ intelligent thinkers – people with positive attitudes, who add to the quality of our customer proposition and business.

We value individual endeavour and initiative and encourage teamwork and togetherness because collective experience and expertise is VIRTUS’ greatest strength.

Job Summary

As a Finance Assistant at VIRTUS Data Centres in Germany, you will provide key support to the Finance Team, ensuring the accurate processing of financial transactions, maintaining financial records, and assisting with financial reporting. This role requires attention to detail, strong organizational skills, and a proactive approach to managing tasks. You will work closely with the Finance Manager to ensure all financial procedures comply with internal

policies and external regulations, contributing to the financial health and operational success of VIRTUS Data Centres.

Key Responsibilities

• Accounts Payable:
• Process supplier invoices, ensuring proper coding, authorisation, and entry into the accounting system.
• Monitor and track outstanding invoices, resolving any discrepancies with suppliers.
• Prepare and process payments for suppliers in accordance with agreed payment terms.
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Accounts Receivable:
• Assist in raising customer invoices in a timely and accurate manner.
• Support the Finance Manager in monitoring outstanding receivables and following up on overdue accounts.
• Assist in reconciling customer accounts and resolving any billing discrepancies.
• Bank Reconciliation:
• Perform daily and monthly bank reconciliations, ensuring all transactions are accounted for.
• Investigate and resolve any discrepancies between bank statements and accounting records.
• Financial Reporting:
• Assist in the preparation of monthly financial reports, including income statements, balance sheets, and cash flow statements.
• Ensure all financial records are accurate and up-to-date, supporting the Finance Manager with financial audits and reviews.
• Expense Management:
• Review and process employee expense reports in line with company policies.
• Ensure proper documentation and authorisation for all expenses.
• General Ledger Support:
• Assist in maintaining the general ledger by preparing journal entries and reconciling accounts.
• Support the month-end and year-end closing processes.
• Compliance and Controls:
• Ensure compliance with internal financial controls and procedures, as well as external regulations and standards (local GAAP, IFRS, etc.).
• Assist with internal and external audits by providing necessary financial documentation and reports.
• Budgeting and Forecasting:
• Support the Finance Manager in the preparation of budgets and forecasts, providing relevant financial data and analysis.
• Help track actual performance against budget, identifying variances and contributing to financial planning discussions.
  
  

Ad-Hoc Support

• Provide administrative support to the Finance Team on various projects, reports, and analysis as required.
• Assist in improving financial processes and systems to enhance efficiency and accuracy.
  
  

Qualifications And Skills

• Bachelor’s degree in Accounting, Finance, Business, or a related field or
• Professional apprenticeship in Accounting or equivalent experience.
• 1-2 years of experience in a similar finance or accounting role, preferably within a corporate environment.
• Strong understanding of financial principles and accounting procedures (knowledge of local GAAP and IFRS is an advantage).
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to work independently as well as collaboratively within a team.
• Effective communication skills, both written and verbal.
• Fluent in German (written and spoken) and Proficient in English (written and spoken).
• Experience in the data centre or technology sector is advantageous, but not required.
  
  

In line with VIRTUS’ Vetting Policy, the successful applicant must be willing to undergo a BS7858 screening process.

Additional Information

This is a hybrid role, with weekly travel into central Berlin required, monthly travel to data centres based in Berlin and occasional travel to locations in Europe.

VIRTUS is an equal-opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

Our talented teams design, build and operate of the world's best Data Centres.